How to restrict access to Google forms

Google Forms are powerful tools for creating surveys, quizzes, and data collection forms. However, you may want to restrict access to your form to ensure it's only filled out by specific individuals or groups. In this guide, we'll walk through the steps to restrict access to a Google Form, helping you maintain control over who can submit responses.

How to restrict access to Google forms

Step 1: Open Google Forms

Start by opening Google Forms and selecting the form you want to restrict access to from your forms list or by creating a new form.

Step 2: Click on "Settings"

In the top-right corner of the Google Forms editor, click on the gear icon labeled "Settings." This will open the form settings menu.

Step 3: Choose "General" Settings

Within the settings menu, click on the "General" tab. This is where you'll find options related to form access and settings.

Step 4: Restrict Form Access

Scroll down to the "Restrict form submissions" section. Here, you have several options:

Limit to 1 response: Each respondent can only submit one response.

Limit to 1 response per person: Requires respondents to sign in to their Google account, and they can only submit one response.

Collect email addresses: Collects respondents' email addresses, allowing you to identify who submitted each response.

Step 5: Choose Your Preferred Option

Select the option that best suits your needs. If you choose to limit responses to one per person, respondents will be required to sign in with their Google account to submit the form.

Step 6: Save Changes

After selecting your preferred access restriction option, click on the "Save" button to apply the changes to your form settings.

Conclusion:

Restricting access to your Google Form adds an extra layer of control and security to your data collection process. Whether you need to limit responses to one per person or collect email addresses for identification, Google Forms provides flexible options to meet your needs. By following these simple steps, you can easily configure access restrictions for your form, ensuring that only authorized individuals or groups can submit responses, thus maintaining the integrity and accuracy of your data.

Frequently Asked Questions:

Can I restrict access to my Google Form based on a specific email domain?

Google Forms doesn't have native features to restrict access based on email domains; however, you can use Google Workspace (formerly G Suite) settings to limit form access to users within your organization.

Will restricting access to a Google Form prevent unauthorized users from viewing the form?

Restricting access to a Google Form primarily controls who can submit responses. To restrict viewing access, you may need to adjust sharing settings for the form or related files.

Can I allow multiple submissions while still restricting access to one per person?

Yes, you can set your Google Form to allow multiple submissions from the same person while ensuring they can only submit one response per session by requiring sign-in.

Does restricting access affect the appearance or functionality of my Google Form for respondents?

Restricting access typically doesn't change the appearance or functionality of the form itself. However, sign-in requirements or email collection may prompt respondents to provide additional information or credentials before submitting their responses.

How to restrict access to Google forms